How To Save PowerPoint as PDF on Windows or Mac

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How To Save PowerPoint as PDF

Learn the simple and effective steps to convert your PowerPoint presentations into PDF format with notes included

Jessica Behrens

February/22/2024

Converting PowerPoint presentations to PDF format offers several benefits. Firstly, PDF files are universally compatible across various devices, ensuring no loss in formatting or quality. They are also typically smaller in file size compared to their PowerPoint counterparts, making them easier to share and distribute. Additionally, printing handouts and notes becomes more straightforward when using the PDF format.

Why Convert PowerPoint to PDF?

Saving PowerPoint as PDF on Windows and Mac

On Windows:

Open PowerPoint: Start by opening your PowerPoint presentation.
File Menu: Navigate to the File menu and select Export.
Create PDF/XPS Document: Choose this option and then hit the 'Create PDF/XPS' button.
Save Location: Pick a location to save your PDF file.
Publish: After confirming the file name and settings, click 'Publish'.

On Mac:

Open Presentation: Launch the PowerPoint file you wish to convert.
Export To PDF: From the File menu, select 'Export To' and then choose PDF.
Save File: Choose where to save your new PDF and confirm the file name.
Convert: Click 'Save' to begin the conversion process.

Customizing the Export to PDF

Export Options:

Choose what to export (slides, handouts, notes pages, or an outline).
Select specific slides for conversion.
Adjust image quality settings for the PDF.

Embedding Fonts:

On Windows: Go to File; Export; Create PDF/XPS Document, click Options, and check 'Embed fonts in the file'.
On Mac: Select File; Export To; PDF, click Options, and check 'Embed font information'.

Saving and Printing PowerPoint with Notes

Open Presentation: Start with your PowerPoint file opened.
Save As PDF with Notes: Go to File - Save As, select PDF from the dropdown, and under Options, choose 'Notes pages'.
Printing Options: To print your presentation with notes, go to File - Print, select 'Notes Pages' under Settings, and choose 'Print'.

Conclusion

Converting PowerPoint presentations to PDF with notes is a valuable skill for professionals and students alike. It ensures your presentations are easily shareable and retain their intended format across different platforms. By following these steps, you can quickly transform your PowerPoint files into versatile, high-quality PDFs.

Jessica Behrens

Senior Content Manager

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